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Here are a few Tips on using Outlook Express

The first one has to do with Spam, ERRRRRR, something we have to live with right now. One thing you can do though, is have Outlook Express Block the senders of this mail. What it does is, you tell it that you no longer want it put in your Inbox and to Delete it when it is received. To do this, you High Light the Email Message, go to Messages, then scroll down to Block Sender, Outlook will ask you, Of Course, if you want to Block this Email address, Ya, you click OK and anytime that Email Address sends you an Email, Outlook will direct it to the Deleted Folder. Make sure it is an email you want Blocked, they do Spoof addresses, like yours. Screen Shot to the right.

Block Sender

To Block all mail from an address go to Outlook the Tools Button-Message Rules-Blocked Senders List-Blocked Senders Tab-click the Add button where red arrow points, you'll get the Add Sender Box. add the text after the @ example

Be careful, don't add addresses that you normally recieve mail from, like or, all mail received from them will be Deleted. One thing I do is turn off auto delete for the Deleted Items and manually check my Deleted Items Folder and then manually Empty it.

Add blocked send box

Another good thing to do in case you get one of those Viruses that activate in the Preview Pane of Outlook, is to turn that feature off. Then when you High Light the Email it will not open, then what I do with suspicious mail, is Right Click on it and go to Properties-Details Tab-Message Source and read the Emails Source code, you are not opening it that way. If it looks suspicious I either Delete it or Block it. Picture on the right shows the Properties and the Headers, where it was sent to and who sent it. This Address is the same in the Inbox and the Headers, some disguise the one in the Inbox with something like Joe Smoo, you have to look at the Headers to see the real Address, usually something like To turn off the Preview pane, go to View-Layout and uncheck the Preview Pane Box.

Header Information

This is a shot of the Message Source, you can read what the Message is without actually opening the Email, if this looks suspicious Delete the Message or close it and Block the sender.

Message Source

This is where you turn off that View Pane and other helpful features, you go to View-Layout.

Pane View

This is the Options screen, on the Maintenance Tab, I checked the Empty Deleted Items box on Exit, because I Block the Spam and it all goes into the Deleted Folder, I want it Emptied when I close Outlook. Another Tip with Outlook is to keep your Inbox as empty as you can, Outlook runs poorly if you have to many messages in the Inbox, move them to a Folder.


Do people know when you open your Emails ? This is where you set the rules for Receipts. If you want an Email, telling you when someone opens an Email you have sent, check the first Box. On the other hand, if you don't want them to know when you opened it, check the Never send a read receipt. Mine is setup as shown, I figure if they want to know, that's ok, but I want the choice to send or not to send.

OutLook Express Receipts

To create a new folder in Outlook Express go to File-Folder-New the screen to the right will come up.

Next highlight where you want the folder to be, usually you would highlight Local Folders, in shot it is the Inbox.

Next Name the folder in the Top Box, My Special Mail, or whatever you choose. Click OK and you have a new Folder to move your mail to.

Like I mentioned above you shouldn't keep the Inbox to full for it will slow Outlook down, so create a Folder or more and move that mail you want to save to a folder.

* You should also regularly empty the Deleted Items folder and the Sent Items folder regularly. Right click on the Deleted Items and choose Empty. Sent Items, open the folder then go to Edit-Select All, right click on the Blue highlighted area choose Delete.

New Folder Option

Want Outlook to open each link in a different window and not the one you have open.
For pictures .gif .jpg, etc attached, you will have to do this to each extension.

The steps for Windows 95/98 are as follows:

Step 1. Go to Start-Settings.
Step 2. Click Folder Options.
Step 3. In the dialog box that appears, select the File Types tab.
Step 4. Scroll down the alphabetical list to URL, then select URL: Hypertext Transfer Protocol. Click the Edit button.
Step 5. Select the action called Open, then click the Edit button.
Step 6. In the dialog box that appears, there is a Use DDE section. For backup purposes, write down the commands that appear in this section. Then turn off the check box that says Use DDE (the commands permanently disappear). Turning this check box off causes email programs to run IE with the command line shown in the Application Used To Perform Action box rather than the now-deleted DDE strings, which reuse the same window.
Step 7. You must now add a space and %1 to the end of the command line in that box. After you type this in, the command will look like the following, all on one line (the path may be different on your machine):
"C:\Progra~1\Intern~1\iexplore.exe" -nohome %1
Step 8. Click OK, then Close, then Close.
Step 9. Close Windows Explorer.
Step 10. Close all instances of IE (if you have any open).

After taking these steps in Windows 2000 or Windows 95/98, it shouldn't be necessary to restart Windows. You should be able to open your e-mail program and immediately launch multiple IE windows when you click different Web links in your messages.

If you don't like this effect and you want to undo the change, simply retrace your steps. But this time, turn on the Use DDE check box and retype the original DDE commands you wrote down. (In Windows 95/98, you should also remove the space and %1 you added to the IE command line.)

This is also where you put what Application you want to open certain files. In this instance IExplorer is used to open web pages.

Folder Options 1

Folder Options 2

Folder Options3

Would you like to Backup all your Email and Email folders, I do ! What I did was go to Windows Explorer-Windows-Application Data-Identities----to the Outlook Express folder , Copied and Pasted it to a folder I named Outlook Data files. In that file are .dbx files of all your email and email folders. Next I opened Outlook Express and went to File-Export-Address Book and select the comma separated text file as my output format, I saved this to the same folder, then I burned it to a CD, it was 97 megs to big for a floppy, if you have partitions for your data or a second harddrive save it to those. To Restore them, just copy and paste the Outlook Express folder back to the same location and the File-Export just Import it back into Outlook.

Outlook saved folder


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